1	Jefferson County Emergency Preparedness Night Sponsored by Jefferson County Commission January 26, 2006
2	Welcome & Opening Remarks Greg Corliss President, Jefferson County Commission
3	Format for Meeting/Questions Agenda Only Written Questions will be accepted. To be collected during the Break by CERT Members Please write legibly. Indicate if you want the question to go to one person or panel.
4	Overview of Local Preparedness Efforts Accelerated public interest in Preparedness Who is responsible for Preparedness? Every incident is a LOCAL incident and our first responders are our local responders. Community needs to be able to take care of ourselves until outside help can arrive. Minimum of 3-5 days.
5	Overview of Local Preparedness Efforts Some of the local agencies involved in disasters: County & City Governments, Emergency Management, Homeland Security, Emergency Communications, Fire & Rescue, Law Enforcement, Red Cross, Jefferson Memorial Hospital, Public Health, Jefferson County Schools, Utility Companies, Department of Highways, Department of Environmental Protection, Department of Natural Resources, churches, volunteers, individuals.
6	Overview of Local Preparedness Efforts Our focus tonight will be on LOCAL Preparedness Efforts Local agencies are involved in planning, training, response, drills, mitigation, and recovery efforts. They are working on National Incident Management System Compliancy (Required)
7	Overview of Local Preparedness Efforts Updating technology used for disasters Mapping & Addressing Empowering private citizens and businesses with the knowledge of what to do in disasters and emergencies Working, Training, and Exercising together so that we aren’t exchanging business cards at an event.
8	Jefferson County Office of Emergency Management Responsibilities: Response, Recovery, Mitigation, Preparedness Maintains the County’s Emergency Operations Plan (EOP) Upgraded the Emergency Operations Center Established a Number for the Community to call for Public Information during disasters. 304-728-1983
9	Jefferson County Office of Emergency Management When local resources are exhausted, a request can be made to the state for state resources. When local and state resources are exhausted, the Governor can request Federal Resources.
10	Jefferson County Office of Emergency Management Recently purchased 2 satphones for the EOC as a back up to all other communications
11	Jefferson-Morgan Chapter-American Red Cross The Red Cross is Responsible for Mass Care Mass Care Includes: Shelter—Emergency Shelter using pre-identified shelter sites; schools, senior centers, churches Feeding—To victims and emergency workers at mass care facilities, mobile feeding, and bulk distribution of food and water
12	Jefferson-Morgan Chapter-American Red Cross Bulk Distribution of Emergency Relief items—May include cleaning and hygiene items, clothing, food, water, basic medicine and other items, as needed. Family Well-Being Inquiry—Using information about people served in shelters to assist in reuniting families, or providing information to family members outside the disaster area.
13	Jefferson-Morgan Chapter-American Red Cross Other Services—Disaster Health Services—First aid & triage at shelter and service sites Emergency Financial Assistance—To address basic disaster caused needs. Disaster Mental Health Services—Crisis Counseling and stress reduction for victims and responders.
14	Jefferson County Schools Emergency Information & Procedures Comments/Information from Superintendent & Assoc. Superintendent Emergency Telephone Numbers Parent Notification Plan Protocols (Superintendent) Media Plan Building Security Procedures
15	Jefferson County Schools Emergency Situations After School Event Emergency Bomb Threat/Explosion Procedures Suspicious Parcels & Letters Code Blue – “Shelter-in-Place” Full Lockdown Code Blue – Violent Event or Threat of Violence Crime Reporting Procedures Death/Serious Injury or Illness Death of a Student or Faculty Member Fire Emergencies Procedures Hazard Materials Incident Procedures Natural Disaster – Flood, Earthquake, etc. Off Campus Emergency
16	Jefferson County Schools Emergency Situations Serious Student Disturbance Student Possession of Weapon Student Runaway or Abduction Terrorism Unwanted Intruder/Suspicious Person Utility Emergency Procedures Weather-related Emergencies – Tornado, Severe Thunderstorm, etc. Memorandums of Understanding/Mutual Agreements School/Location Specifics Bomb Threat Evacuation Procedures Full Lock Down Procedures “Shelter-in-Place” Safety Team Members
17	Law Enforcement/Evacuations What will be happening on the highways during mass evacuation type events? Pre-designated traffic routes External Events Internal Events
18	Law Enforcement/Evacuations What will Jefferson County Law Enforcement Officials be doing during mass evacuation events? Representative at Office of Emergency Management Command Post Expeditious and Safe movement of mass amounts of vehicular traffic over pre-designated highways/routes-alternative routings Assisting Fire Department and Emergency Personnel responding to and from emergency sites Law and Order
19	Law Enforcement/Evacuations How do law enforcement officials function during natural disaster events? Representative assigned to Office of Emergency Management Command Post Mobile Command Vehicle activated-if applicable Coordinate with Jefferson County 9-1-1 Assist Fire Department & Medical Units Assign police units to critical locations Establish a priority based response system
20	Fire & EMS
21	EMS
22	Fire & EMS
23	Jefferson County Health Department Disaster Preparedness Plan is complete Plan based on CDC guidelines Plan includes: Continual enhanced disease surveillance Mass distribution of antibiotics or vaccinations Enhanced technology to improve notification and communications Continual training & education Coordination with local agencies, citizens groups, & healthcare providers
24	Jefferson County Health Department Jefferson Co. Offices of Homeland Security & Emergency Management JCHD is working with other agencies: Eastern Public Health Response Team Tri-State Healthcare Coalition Local Emergency Planning Committee Cities Readiness Initiative State & Federal Agencies What citizens should know We have a plan. We have practiced the plan. 3. Watch for news releases via local radio, TV, cable, or JCHD website.
25	Jefferson Memorial Hospital Employee and Physician Education & Training • Annual education • Bi-Annual Disaster Exercises • Supplemental table top exercises • West Virginia Hospital Association WV Region 8-9 Disaster Preparedness Team •7 hospitals in 8 counties •Provide capability for 500 casualties •Regional Disaster Preparedness Plan, Completed in 2005 - updated annually
26	Jefferson Memorial Hospital Resources and Training 2002 First Decontamination Tent Purchased 2004 Grant Funding • Additional tent • Decontamination suits • Training suits • 16 hours of hazmat training • Trailer to store and provide mobility to any location Other Grant Purchases • Negative pressure isolation units • Post decon disposable clothing • Radios for various layers of communication • Hospital Incident Command Kit • Radiologic Monitoring Equipment • Computers and Weapons of Mass Destruction software
27	Jefferson Memorial Hospital Future Disaster Preparedness Planning Continued training of Staff and Physicians Development of Memorandum of Understanding with Tri-state agencies Credentialing of cross-state health care workers Enhancement of hospital emergency plans Improved disease surveillance Evaluation and planning for distribution of emergency medicines/vaccines
28	Jefferson County Emergency Communications Emergency Communications consists of the 9-1-1 emergency call center that receives emergency and non-emergency calls for service – providing dispatching services to all Jefferson County public safety agencies. Includes a division overseeing the addressing and GIS mapping of the County.
29	Jefferson County Emergency Communications Existing equipment includes state-of-the-art mapping system useful to locate emergencies. Dedicated dispatchers accredited in the use of emergency medical dispatching (EMD) can provide life-saving instructions via telephone. Continually working towards modernizing the emergency communications center to provide better, more efficient service to the citizens of Jefferson County.
30	Jefferson County Emergency Communications Upgrading critical facilities and equipment include: Replacing existing facility with combined 9-1-1 Center & Sheriff’s office building. Working with Verizon, Frontier, and the PSC to upgrade the telephone system to utilize Verizon as the statewide 9-1-1 provider. This will also allow for dedicated backup in the event of catastrophic systems failure. Replacing outdated internal 9-1-1 telephone equipment. Installing Computer-Aided Dispatch System. Replacing outdated radio system with new statewide digital trunked radio system
31	Jefferson County Office of Homeland Security Not the DHS-Federal; Local agency under the County Commission. (Natural & Man-made Disasters) Assess Risks, Build Partnerships, Planning, Preparedness, Training, & Education Bring together various agencies to work together on planning efforts.
32	Jefferson County Office of Homeland Security CERT-Community Emergency Response Team Building Community Partnerships: Over 150 Volunteers (Individual, Business, Government & Organizations) Assessing Risks & Mitigation Planning-County Risk Assessment, Fire Risk Assessment, County Animals in Disaster Plan Storm-Ready Community Community Rating System
33	Jefferson County Office of Homeland Security EOC’s Public Information During Disasters LOCAL TV Stations: WHAG-Hagerstown, Channel 12; Jefferson County Schools Channel 19 LOCAL Radio Stations: WLTF* (97.5 FM), WEPM* (1340 AM), WRNR (740 AM), WINC(92.5 FM), WKMZ (95.9FM), WSCH (88.1 FM), WUSQ (102.5 FM), WZFM (98.3 FM), WXVA (1550 AM) Encourage the public to monitor NOAA Weather Radio Use of Public Address Systems & Bullhorns
34	What Can Individuals Do to Prepare? Make A Written Family Disaster Plan Know where you would go in the event of an evacuation Have A Family Disaster Supply Kit Get Trained in CERT, First Aid, CPR Volunteer
35	What Can Businesses Do to Prepare? Have a Written Disaster Plan/Contingency Plan/Recovery Plan~Exercise your plan Redundancy Back-up Power Supplies Know how to Shelter in Place & Have supplies Be sure your employees are prepared at home, as well as, at work.
36	10 Minute Break Write down your question and give it to one of the CERT Members prior to the end of the break. Remember to specify which panelist your question is for.
37	QUESTIONS
38	Closing Remarks Dale Manuel Jefferson County Commission Vice President