County Clerk
The Jefferson County Clerk
Our Vision
To anticipate, meet, and exceed the expectations of our customers and colleagues.
Our Strategy
- Deliver Outstanding Customer Service
- Be Effective and Efficient
- Gain Public Confidence and Trust
- Foster a Positive Workplace
Our Mission
To protect, preserve and maintain the public records, as well as the election process, with integrity and accountability; to support the Constitution of the United States and the Constitution of West Virginia while providing the utmost accurate and professional service to our customers and colleagues.
Our Values
- Respect everyone.
- Act with Integrity.
- Embrace Diversity.
- Build Relationships.
- Be Accountable.
- Learn through Innovation.
Office Hours
The Jefferson County Clerk's office is open Monday thru Friday 9:00 a.m. - 5:00 p.m.
In response to the high number of COVID-19 cases across the state including the Eastern Panhandle, the Jefferson County Clerk’s Office will be open by appointment only starting November 30, 2020. For the safety of the public and our staff, we strongly encourage you to use our online services or alternative forms of communication as outlined below. A face covering is required to be worn at all times while in our offices.
Recording/Document Inquiry
We are urging everyone to take advantage of our online recording option with Simplifile or CSC. The documents are submitted online and issues can be resolved the same day when using this service. You can also mail your document to PO Box 208, Charles Town or use the drop box located at the front door of the courthouse (100 E Washington St, Charles Town) for hard copy documents. Email inquiries can be made at countyclerkcontactus@jeffersoncountywv.org or you can call our office at 304-728-3215.
Documents can be viewed on our website at www.jeffersoncountywv.org. We will be limiting our record room to one person at a time and an appointment will be required.
Vital Statistics: Birth Certificates, Death Certificates, Marriage License
Please email countyclerkcontactus@jeffersoncountywv.org or call our office at 304-728-3215 to see if your request can be handled by email or online or if an in-person appointment will be necessary.
Voter Registration & Elections
You can register to vote and change your address or party affiliation online at www.govotewv.com. The Voter & Elections Office can be contacted by email at jeffersoncounty@wvsos.com or by phone at 304-728-3386.
Probate
Please contact our probate clerks at 304-728-3210 to see if your request can be handled by email or if an in-person appointment will be necessary.
Thank you for your patience and understanding during this time.
Jacki Shadle, Jefferson County Clerk
*A service fee of 2.5% ($2.00 minimum) of the total charge will apply for all credit card transactions.
Useful Links
Trustee Sales
Plat Search
County Commission Agendas & Minutes
Jefferson County Budget and Annual Documents
Courthouse Historical Significance
A Brief Synopsis of the General Indexes to Deeds and Deed Books
John Brown's Will (from 1859, recorded in Will Book 16 at Page 143)
Trustee's Sale of Slaves (from February 24, 1838, recorded in Deed Book 22 at Page 367)
Northern New York Tombstone Transcription Project (John Brown Farm Cemetery in New York)
Kennedy Farm House (Information on John Brown)
West Virginia Archives and History
Video posted by Rob Aitcheson, Historic Landmarks Commission.
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