Jefferson County Modernization RFP

Domain Consolidation, Microsoft 365 Migration, Identity Architecture, PIV Smart Card System, Endpoint Protection, and Optional Network Infrastructure Support

Issued by:

Jefferson County Procurement Office
124 East Washington Street, Charles Town, WV 25414
Email: info@jeffcowv.gov
Web: www.jeffersoncountywv.org

Cover Letter

Jefferson County, West Virginia invites qualified vendors to submit proposals for a comprehensive IT modernization initiative. This project includes:

• Consolidation of multiple domains under the newly acquired jeffcowv.gov
• Migration to Microsoft 365, with E1 licensing as the baseline, and G3/G5 licensing for executives and directors
• Deployment of Azure AD identity architecture
• Implementation of a FIPS 201-compliant PIV smart card system, including issuance equipment and credential lifecycle management
• Modernization of endpoint protection using Microsoft Defender for Endpoint (MDE)
• Optional support for network infrastructure upgrades, including DNS, DHCP, and firewall segmentation

Vendors must provide options and pricing for both on-premise and cloud-based solutions for Certificate Authority (CA), DNS, and DHCP, with recommendations based on manageability, security, and long-term sustainability.

Jefferson County is a non-profit, tax-exempt government entity with a small IT team of five. Proposals must reflect fiscal responsibility, robust support, and inspection-ready documentation.

Key Dates:

• Deadline to Express Interest: November 24, 2025
• Deadline for Clarifying Questions: December 8, 2025
• Final Proposal Submission Deadline: December 30, 2025 by 17:00 EDT

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