Forms, Instructions & Documents

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Forms

Form 100 - Impact Fee Calculation (This is the main application form and must be completed by all applicants)

Form 200 - Request for Exemption (Please contact the Impact Fee Coordinator prior to completing this form for instructions)

Form 410 - Non Binding Impact Fee Estimate

 

Instructions

Home Owners and Individuals Submitting a Single Building Permit Application

Individuals and Companies Submitting Multiple Building Permit Applications

Policy 610 - Disbursement of Impact Fees


Documents:

Impact Fee Annual Reports

Pursuant to the Jefferson County Impact Fees Procedures Ordinance, Section 6.A(1), "at least once every year not later than January 31st of each year, beginning in the year 2005, and prior to County Commission's adoption of the Annual Budget and Capital Improvements Program, the Impact Fee Coordinator or a designee chosen by the Impact Fee Coordinator shall coordinate the preparation and submission of an Annual Report to the County Executive and County Commission on the subject of impact fees." 

The Impact Fees Procedures Ordinance, Section 6.A(3), goes on to state "the Impact Fee Coordinator or the Impact Fee Coordinator’s designee shall submit the Annual Report to the County Commission, who shall receive the Annual Report and which may take such actions as they deem appropriate, including, but not limited to, requesting additional data or analyses and holding public workshops and/or public hearings."

Capital Improvement Plans

Pursuant to West Virginia State Code, Chapter 7, Article 20, Section 6 (§7-20-6) counties which have enabled impact fees shall maintain an Impact Fee Program Capital Improvement Plan (CIP). The requirement for a yearly Impact Fee Program Capital Improvement Plan, and the identification of Impact Fee Fundable projects, is outlined in Jefferson County Impact Fee Procedures Ordinance 2003-1 Section 3(C) et seq.

Only the projects listed on the CIP are eligible for funding by impact fees, either in whole or in part. Whether a project may be wholly or only partially funded depends upon whether the project is exclusively needed due to new growth or is only partially required due to conditions of new growth.

Some of the capital categories for each of the impact fee entities are shown as being overspent in the FY 2017 Capital Improvement Plan.  This is based on the impact fee revenue percentage allocations that are determined from the recent 2015 level of service and impact fees recalculation study.  Further impact fee expenditures under those capital categories are therefore being discontinued until receipt of future impact fee revenue brings the capital categories back into a positive balance.  Moving forward, future spending in each of the capital categories will be limited to the funds available.   

Recalculation Studies:

Generally, the County recalculates each of the 4 impact fees every 3 years. Recalculating an impact fee at this frequency ensures that the inventory of capital assets is updated, and that adjustments for replacement costs, changes in population or traffic generation are kept up to date.

In 2010 all 4 impact fees were recalculated. The School Impact Fee study was conducted by the consultant firm TischlerBise and includes a pupil generation study that linked school transportation data to databases in the county GIS and Tax Map offices. This study represents a first for the County in that local data were used to determine pupil generation both by housing unit type, and for single family detached structures, by housing unit size.

County staff conducted the updates to the fee studies for the areas of Law Enforcement, Parks & Recreation, and Fire & EMS.

The County Commission is interested in soliciting public opinion on any or all of these recalculations. A public workshop is scheduled for Wednesday May 4th between 4 and 6 PM in the Public Meeting room of the Charles Town Library. This meeting will permit staff and members of the public to discuss the draft fee studies in an informal setting. Following this meeting a full public hearing with the County Commission is scheduled for Thursday, May 12th at 7 PM. This meeting is also in the public meeting room at the Charles Town library.

The following drafts of the fee recalculations were discussed at both meetings:

School Impact Fee Study (TischlerBise)

Law Enforcement Fee Study (DCPM staff)

Parks & Recreation Fee Study (DCPM staff)

Fire & EMS Fee Study (DCPM staff)

Public Hearing PowerPoint Presentation (DCPM staff)

Pupil Generation Study (GIS, DCPM, Assessor staff - final analysis by TischlerBise)

 

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